Budget & Finance Officer Vacancy-Job Ref: JKCGWHO/2102/202483

Budget & Finance Officer Vacancy-Job Ref: JKCGWHO/2102/202483

Brazzaville (Republic of the Congo)

JOB DESCRIPTION

The Assistant Regional Directors Cluster at WHO in the African Region is responsible for cross cutting technical functions and expert advisory services. It works closely with countries and programme areas across various clusters that include ULC, UCN, HPD and EPR to prepare WHO and Member States for evidence-informed decisions and harness cutting-edge research for health improvements in the African Region. The cluster coordinates work on strategic priorities such as integrated service delivery, diagnostic and laboratory services, and antimicrobial resistance, ensuring these priorities are integrated into programs and progress towards UHC and One Health approach goals. The cluster supports Member States in developing and expanding access to these services.

DESCRIPTION OF DUTIES
Update work plans including planned costs in GSM;
Raise or revise work plan funding requests; Initiate setting up of HR plans, identify and include positions, update position parameters and submit for approval;
Initiate mapping of positions to task and awards; Complete Award Activation, Distribution and Amendment requests; Develop/revise award budgets;
Monitor expenditures against award budgets, project funding, award distributions, and PB allocations; and take timely actions for awards closure;
Monitor and review staff costs in occupied, vacant positions and take necessary actions to avoid Olds;
Monitor staff and consultants contracts and alert for timely actions; Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services and timely closure of Purchase Orders (PO);
Monitor donor proposals and report deadlines; verify and provide budget authorization for proposals and reports to the resource mobilization team; ensure compliance with relevant financial policies and procedures and standardized operating procedures for emergency situations.

Ensure accurate recording of financial transactions, calculation, and payment of salaries, allowances, and other payments to staff, non-staff members, subcontractors, and service providers. Provide support for Procurement and Assets management; Keep WHO staff, consultants, and providers informed of relevant financial and budgetary rules and procedures. Perform other related responsibilities as assigned, including replacing and backstopping for others as required

REQUIRED QUALIFICATIONS
EDUCATION
Essential: First university degree in accounting, business or public administration, financial management related field.
Desirable: Training in budgeting or finance in the UN System.

EXPERIENCE
Essential: At least ten (2) years of work experience in finance, budgeting or accounting or related field.
Desirable: Experience in project management, ideally in the UN System and/or a public health context is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

SKILLS
Good knowledge of GSM System, Oracle projects and Oracle Financials or similar ERP applications and systems;
Sound knowledge of project management principles and their application;
High level of organizational and analytical ability, combined with good writing and communication skills;
Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities.
Ability to act independently and exercise sound judgment;
Excellent interpersonal skills and ability to deal with staff at all levels. Awareness of WHO rules and regulations, policies and procedures. He / she is able to brief and explain procedures to other members Staff.

WHO COMPETENCIES
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

USE OF LANGUAGE SKILLS
Essential: Expert knowledge of English. Intermediate knowledge of French. Intermediate knowledge of Portuguese.
Desirable:
The above language requirements are interchangeable.

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