Finance Assistant Vacancy-Job Ref: JKCGWHO/0106/202641

Finance Assistant Vacancy-Job Ref: JKCGWHO/0106/202641

Brazzaville (Republic of the Congo)

Job Description

1. Background and Justification

Purpose of the Position

To provide administrative support in Accounts and Finance Management (AFM) on Staff Health Insurance (SHI) and pension matter. To assist the Finance Assistant (SHI), G6 in improving the quality of performance of the team.

2. Job Description

Objective of the Programme and the immediate Strategic Objectives

The General Management and Coordination (GMC) Cluster plays a central role in ensuring that WHO’s regional and country operations are supported through coherent administrative, logistical, and operational frameworks. GMC has the overall responsibility for leading and coordinating the work of various Teams within its Cluster: the Regional Support Unit (RSU), the Regional Office Support Unit (ROSU), Budget and Management Systems (BMS), Compliance & Risk Management (CRMA), and Health and Medical Services (HMS).

The RSU is based in Pretoria and extends GMC’s operational reach by offering proximity administrative and operational services to the 47 country offices in WHO’s Africa Region, promoting agile, context-sensitive service delivery aligned with WHO’s priorities in the Region. The ROSU is based in Brazzaville and provides proximity support to the Regional Office for Africa, promoting agile, context-sensitive service delivery aligned with WHO’s operational priorities in the Region. It also supports the Pretoria-based Regional Support Unit in providing effective and efficient operational services to the 47 countries of the region.

The general objectives of the Accounts and Finance Management function are to provide effective budget and finance support services to WHO programmes and administration as well as support the management of financial assets of the organisation in the African Region in compliance with organisation-wide policies and procedures. The work in scope includes awards management, labour distribution planning and control, imprest and other accounts management, treasury, expenditure management and staff health insurance

Summary of Assigned duties (Describe what the incumbent has to do to achieve main objectives)

Under the direct supervision and guidance of the Finance Assistant (SHI), G6 and overall supervision of the Team Lead ROSU, the incumbent perform the following duties:
1. Process all SHI claims of the staff members for the African Region covering the Regional Office, Intercountry Support Teams and WHO Country Offices.
2. Advise staff on SHI matters and claim procedures and to reply promptly to SHI queries.
3. Follow up the settlement of general insurance claims lodged with insurance companies.
4. Provide guidance to staff members on claims submission.
5. Perform any other duties as assigned by the supervisor.

3. Recruitment Profile

Competencies:

Describe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.

Functional Knowledge and Skills

Describe the essential knowledge and the skills specific to the position

Ability to acquire sound knowledge of WHO rules, regulations and procedures. Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds. Tact, discretion and ability to keep information confidential are essential.

Education Qualifications

Essential

Completion of secondary school education or equivalent technical training or commercial with specialization in finance, accounting, budgeting law or business administration.

Desirable

Diploma or higher education in accounting or finance will be an advantage.

Experience

5 years of working experience in finance, budgeting and/or accounting activities.

Desirable

Experience within UN or other international or multinational organizations will be an advantage.

Use of Language Skills

Essential: Expert knowledge of French.

Desirable: Intermediate knowledge of English

Other Skills (e.g., IT)

Computer literacy and ability to effectively use a variety of software. Proficiency in Microsoft Excel is essential as well as experience operating the relevant WHO Global Management (GSM) modules.

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